Assigned Audits

Review and Complete an Audit as an Administrator

Review audit activity, finalize results, and complete assigned audits from an Administrator perspective to ensure accurate and complete audit records.

32 stepsUpdated From Scribe
AuditsAdministratorReviewCompletion

Click "Dashboard"

Step 1: Click "Dashboard"

You can access audits pending your review through your To-dos on the right side of your dashboard

To access it through the dashboard, find the audit you are going to review and click "Review now"

Step 2: To access it through the dashboard, find the audit you are going to review and click "Review now"

Review the opening meeting participants and date.

Step 3: Review the opening meeting participants and date.

Select "Standard requirements" from the accordion to the left

Step 4: Select "Standard requirements" from the accordion to the left

Select the requirements one by one to conduct the review of each.

Step 5: Select the requirements one by one to conduct the review of each.

Review the requirement at the top and then each piece of logged objective evidence and the corresponding reasoning.

Step 6: Review the requirement at the top and then each piece of logged objective evidence and the corresponding reasoning.

Review the assessment write-up

Step 7: Review the assessment write-up

Select "Organizational requirements" from the accordion to the left

Step 8: Select "Organizational requirements" from the accordion to the left

Review all findings input.

Step 9: Review all findings input.

Review the Organizational "Summary write-up."

Step 10: Review the Organizational "Summary write-up."

The system assumes compliance if there are no documented findings, so if you do not see anything recorded that is why.

Select "Corrective Actions" from the accordion to the left

Step 11: Select "Corrective Actions" from the accordion to the left

Review the details and assessment for each recorded corrective action.

Step 12: Review the details and assessment for each recorded corrective action.

These are Corrective Actions launched or completed since the last audit of this process. This is not to be confused with Corrective Actions assigned after the completion of the audit, if any.

Review the "Corrective actions summary write-up."

Step 13: Review the "Corrective actions summary write-up."

Select "Process Effectiveness" from the accordion to the left

Step 14: Select "Process Effectiveness" from the accordion to the left

Review the recorded defining materials and controls. Review the recorded KPI(s) and performance result(s).

Step 15: Review the recorded defining materials and controls.\
Review the recorded KPI(s) and performance result(s).

Review the Process Realization Rating and the Process Results Rating as well as the computed process risk level.

Step 16: Review the Process Realization Rating and the Process Results Rating as well as the computed process risk level.

Each of the Process Realization Rating selections has a hidden value: Planned Activities Fully Realized (3) Planned Activities Not Fully Realized (2) Planned Activities Not Realized (1) Each of the Process Results Rating selections has a hidden value: Planned Results are Achieved (3) Planned Results Not Achieves, but Appropriate Action is Being Taken (2) Planned Results Not Achieved and Appropriate Action is Not Taken (1) The value for the Process Realization Rating and the Process Results Rating are added together and that score determines the overall process risk. 2 = High Risk 3-4 = Medium Risk 5-6 = Low Risk

Select "Findings and Summary" from the accordion to the left

Step 17: Select "Findings and Summary" from the accordion to the left

Review the recorded findings.

Step 18: Review the recorded findings.

Review the audit summary write-up

Step 19: Review the audit summary write-up

Select "Closing meeting" from the accordion to the left

Step 20: Select "Closing meeting" from the accordion to the left

Review the closing meeting participants and date.

Step 21: Review the closing meeting participants and date.

Select "Sign and close" from the accordion to the left

Step 22: Select "Sign and close" from the accordion to the left

Click "Lead Auditor" within "Sign and close"

Step 23: Click "Lead Auditor" within "Sign and close"

Ensure the Lead author signature has been recorded.

Step 24: Ensure the Lead author signature has been recorded.

Click "Process Owner" within "Sign and close"

Step 25: Click "Process Owner" within "Sign and close"

Ensure the Process owner signature has been recorded.

Step 26: Ensure the Process owner signature has been recorded.

Click "Administrator" within "Sign and close"

Step 27: Click "Administrator" within "Sign and close"

Review the corrective action under "Audit findings"

Step 28: Review the corrective action under "Audit findings"

Input the corrective action report number

Step 29: Input the corrective action report number

Add your signature as the Administrator

Step 30: Add your signature as the Administrator

Click the "Enter reasons why audit cannot be approved" field.

Step 31: Click the "Enter reasons why audit cannot be approved" field.

Click "Reject Audit and Request Revisions"

Step 32: Click "Reject Audit and Request Revisions"

Once the audit has been rejected it will be returned to the Auditor for revisions. They will be notified of the reason for rejection by email.

You're all set!

You've completed all 32 steps for Review and Complete an Audit as an Administrator. If you have any questions or run into any roadblocks, our support team is here to help.

Contact Support